Leaders or managers these days are expected to tackle several tasks at a time with efficiency. The stress and pressure are like never before, and most leaders face the challenge to get more work done in less time.
When we talk about a ‘leader,’ our brain paints a picture of a person who is tackling several jobs get more things done – faster. And if you think multitasking makes leaders more efficient, think again.
Often managers and CEOs end up experiencing the classic ‘managerial burnout’ – a state in which they are unresponsive, and there is absolutely no motivation. Their continuous efforts to ensure that every task is under their control only lead to the results that are often less than perfect. This is why active role delegation to your team members is an integral part of successful leadership.
What is in it for you?
The advantages of delegating duties are multifaceted. For the leader, there is the significant benefit of saving time. Here you might argue that someone who is less experienced will take more time to complete the task and you have done it in a minute. However, you should think long term because that is what a leader does. The new person would take their time now but they will learn a new skill, and next time, they will be more efficient. Meanwhile, you will get the time to focus on a different responsibility. Everyone learns and benefits!
Is that enough?
Does dividing tasks among your team members relinquish you from your duties? No!
Ultimately, the responsibility of turning a job into a success lies on your shoulders. While delegating roles means that you trust your employee, you need to ensure that they are giving their best to work. You can keep an eye on them and ask them to submit their daily/ weekly progress reports to you. Moreover, you can involve yourself in the process by giving them feedback on their efforts. This way not only will they learn from you but will also know that they are accountable to you.
Establishing a Systematic Method of Delegating Roles
Delegating roles effectively is an essential leadership skill. You need to practice a balance to benefit from it. Assigning tasks to the right individual requires you to devise a system and ensure that it is successfully implemented as well. This is how you and those working with you grow and climb over the hierarchy of your organization. Therefore, here are a few tips to help you master the art of delegation:
– Spotting the Talent
Every individual possesses a natural talent for some particular task. As a leader, you should keep an eye out and search for potential in your team. For this, you need to observe them and watch how they tackle problems. This will tell you who is more suitable for what kind of responsibility. If you do that delegating will become more comfortable for you.
– Establishing an Understanding of the Task
When you have decided who to assign a particular task to, the next step is to do it efficiently. You need to put forward to them a clear understanding of the ‘task at hand’ with objectives, and expected results explained. Give them an idea about the do’s and don’ts of the job. Make sure that you have broken it down to them entirely including the matters of budgets and deadlines.
– Ask Them
Question your team members and employees about their understanding of the task. Ask for their opinions and ideas as they might have a more efficient approach in mind or a better way to do that particular job. Lastly, give them the time to understand the process and don’t forget to allow them to ask questions. It is only when they are thoroughly aware of what they are doing, would they be able to offer their best.
– Let Them Learn
You need to understand that most new team members are involved in the project for the first time. Therefore, if you see them making a mistake, do not lose your temper. In fact, you need not interfere at all and let them learn on their own. One of the primary purposes of the delegation process is to allow a person to learn a new skill. People learn better by making mistakes than by having the solution forced on them. Only if you see them hitting a dead end, you should decide to intervene.
– Assess and Analyze
Once your delegate has completed a task, you must assess and review the results. Call a meeting with your team and discuss the whole process. Ask them for suggestions to streamline the process further for the next time. Most importantly appreciate your employees. If you give the credit where it is due, you will see a lot of improvement. Next time, your team members will be eager to do the job for you.
– How about some Shuffling
It is true that you had to expend a certain amount of energy in developing your team members’ skills. However, after a while, they will be experts at doing their job. As a leader, it is your responsibility to help your employees evolve into better professionals. And role delegation is one of the best ways to turn your team members into experts in their fields. Shuffle the tasks, give your employees different challenges and see how well they rise to the occasion.